February 4, 2025 Meeting Notes

General Notes

• Leah → emails to ask for: SASS General, SASS president, ASM Musical

  • Hopefully get a response back by the end of the week

• Master of Coin Updates; Ahastan

  • Basically, for the general meeting, have to propose a budget increase; increase the general fee or keep it the same

    • No information on when or how much; reached out to MSU finance

      • Crunching numbers right now on how much the budget will be for this year, and how much we will get in September

        • If they are the same, then we will not change, but if there is a discrepancy, we will propose a slight increase in SASS fee

    • Outstanding receipts, send to Ahastan ASAP to get reimbursements

Event Updates

• Formal Updates

  • Good! Looking for a DJ

  • March 31st is the date

  • Close to EOHSS approval, waiting for insurance from security company

    • Then can send information 

  • Bussing information coming up soon

• VP Social

  • Trivia on Thursday

    • Prizes are being figured out

  • Kauffeehaus dates

    • First week of March, Tues., Wednesday, Thursday Night

      • Might be Tues. 4th, Bridges Cafe

  • Bake Sale on the 13th, MUSC approval?

    • Going to go MUSC office to figure it over

• SRA

  • Questions: stickers? If we make stickers, we can advertise them to get people to come to office hours

  • How to get people to come to Office Hours? Packaged snacks, pizza, stickers

  • Advertising what you can do as students as Mac students

  • Similar to the student life enhancement fund → students come up with a proposal for changes

• Level 2

  • Cocoa and Cram with First Years → after formal, early April

• Level 4

  • Board games on Tuesday

    • Not booked yet → get EOHSS approved for SRA room booking

  • Merch form sent out

    • Feedback says sweaters and small things

      • T-shirt elephant

      • Designs due end of Reading Week

    • Free sweater for designer

    • Cheap small things

      • Underground MUSC, HPL

  • Mario Kart Tournament

    • First week back from reading week, Wednesday/Friday

  • Backburner

    • Graduating gift; collaborate with fourth-years

• Level 3

  • Planetarium Visit (3rd + 4th)

    • After reading week, and will take 35 people; EOHSS needed

• Musical

  • Gearing up for Tech Week

    • The entire musical will be called on March  11, 12, 13

      • 14th evening show and 15th matinee or evening show

  • Ticket sales information will be out ASAP

  • 1-5 PM BAKE SALE TOMORROW

    • Table Number 0

• VP Functions

  • Milk and Cookies tomorrow, how to build a resume

    • From SCC, from 11:30 AM to 12:30 PM

  • Last week, was volunteering, work, standardized testing

  • Super secret Sib finale coming up… coming soon

  • Meeting notes for the Milk and Cookies

    • Comprehensive note-taker might be beneficial for those who couldn’t make it

• Communnittee

  • Drop-a-spot; Farmers Market after reading week

  General

  • Room booking has been difficult because you need a McMaster email; we don’t have that YET. Leah will ask, but for now, ask SRA to book rooms

  Feedback Form

  • Giving people the place to express themselves anonymously to talk about during the general meeting

  • Questions: how can we address the notes given by students?

    • Even if we might not be able to get that thing done, we want to make sure they are seen

    • QR Code can go to the meeting notes in general 

      • Different organizations to make it easier for people to read

        • Ishmeet/Sam, would you be able to post in the new issue of the Melange

  • How do we communicate these issues? 

    • Level Reps can also gain insight into what is going on in their years

      • Closeness might be an issue

    • EDI Elected subcommittee? 

      • Check up with other programs to see what they are doing and how they have set things up

      • Not tokenistic – committee might be the way to go

      • SRA Observer and SRA to sit on it

        • Seems like a lot of people, but are we okay with that?

    • Anonymous middle? → a random student where you can reach out to people if you have any issues

      • Might be hard because ArtSci is small

        • Planning team: Kiran, Aaron, Josh, Ahastan, Lauren, Sarah S

• General Meeting

  • Tuesday, 18th March evening