October 21, 2024 Meeting Notes

Election Updates 

• Ran into an issue with the community chair positions, but Leah was able to figure things out

  • Community chair candidates had to rework their campaigns – all is good now

• Elections are going to finish on Friday, which means first-years do not get to emcee Kaffeehaus

  • Fourth-years (specifically Josh and someone else) emcee this time, and then tag team with first-years next Kaffeehaus

• 2 candidate teams for community chairs, and a couple of first-year candidates

INTERRUPTED BY FLY-LIZARD

Event Updates

• Semester 1

  • Kaffeehaus

    • Need people to help set up for tables and chairs around 6/6:30

    • At capacity for the venue! The form is now closed!

      • If anyone reaches out about coming to the event, tell them sorry!

    • Still looking for people to perform! Encourage your friends to perform:)

    • Sofie and Madelyn will also help emcee if needed be

  • Milk and Cookies

    • October 25th!

    • You can attend and still get milk and cookies even if you are not in first year

    • Tell first years to come! TAs, please!

  • Halloween

    • October 30th! 9 to 11:30 at andthenyou

      • We have the venue until 12:00 am

    • E-transfers are still going to Griffin, but money questions go to Ahastan

    • 5 sober volunteers, looking for 3 more people

      • Does not have to be a SASS member

    • Transportation

      • 2 groups going to the event to take first-years (from campus) (~8:45 and 9:15)

      • 2 groups coming back to campus to take first-years home

        • Around 8 people in total (preferred if they are also sober, or sober enough)

        • Every 20 people require at least 1 sober person

    • Buy drinks from the venue because we need to make the drink sale that we are paying them

  • Agora

    • If you have any professors in mind, contact JPA and SPA

      • Waiting on replies

    • Looking good!

    • Monday, October 18 from 5:45 to 8 PM or another time depending on professors’ availability

  • 2nd Year-Level Events

    • Escape Room

      • May need to submit EOHSS form; may need to delay event

  • Athletics and Recreation

    • Level reps have wanted to do a dodgeball event, and Jonah has worked HARD to get this (mean DBAC people)

    • DODGEBALL EVENT THIS SATURDAY! 6:00 to 8:00 PM!

      • Has gone through to EOHSS

        • Yes to dodgeball! 

  • Semi-Formal

    • Met with Marquis

    • 26th for Collective Arts or 22 for Bridgeworks

      • Figuring out the pros and cons of both locations

      • Bridgeworks; past semi-venue, but might be nice to explore something new!

  • Formal

    • Looking at either before February 28th or after the 29th of March

    • Need to figure out scheduling, venue

  • Musical

    • Script, cast, venue, and dates are done!

    • Rehearsal

      • Monday: 6:30 to 9 PM acting and vocal

      • Thursday: 5:45 to 8 PM dance

      • Band: Wednesday 5:30 to 7:30 PM

    • Marquis has not got the script yet, but script is done

    • Read through tomorrow, rehearsal starting Thursday

    • SASS meetings overlap, but it's okay! Just fill out the absence form, and let them know that you are missing 30 minutes of a rehearsal every other week

    • Rehearsal on Thursday, on Halloween?

• Committees

  • Committee of the VPs

  • Communications

    • The post and Google Form will be posted when the community chair has been elected

Divestment and Banking

• General Conversation

  • Motion for SASS to divest from the “Big 5” Canadian Banks

  • If this is a goal that we are interested in, we can begin this year and have it continue next year

  • Comments

    • Concern: Could be something that we pass, and not actually follow through with because of frequent switches of power

    • Can draft a motion and get it through to Arts and Science SRA, and Rushan can bring it up to the caucus for collaboration and support

    • Do we want to get other student groups involved? Possible yes.

    • Clarification: Does SASS have its own bank account? Yes, we do. But all the money we get is from the MSU. 

      • Will need to figure out how to do this operationally; through negotiations with MSU (Ahastan, Leah, Rushan, and Emily)

    • Will this be added to the Constitution? Maybe. SASS has no by-laws

      • If in the Constitution, may be more permanent and “official”

      • Will not be added to the Constitution until all details are figured out, and if it works out well for us this year

• Need to have a meeting with MSU about logistics

  • Committee of a few people; Ahastan, Leah, and SRA people, Arthy, Avery

  • Emily – SRA people reached out to MSU to talked to VP Finance

    • VP Finance – office hours this Wednesday 3:30 to 4:30

      • Avery, Ahastan, and Rushan (maybe Emily) can make it. A good way to figure out logistics, and then text details to group chat!

• How can we do this:

  • Have a part of the constitution with the unfilled projects and purposes and may be have this a part of it

  • Amending formula; ⅔ of people can vote on if they would like this change (next General Meeting)

  • For now, it will be our year's goal

    • Will bring it up as a permanent year goal next Gen. Meeting

  • Possible Milk and Cookies/Visions events to discuss the logistics

    • Or possibly another event ran by VP Functions

  • OR SRA office hour x SASS collaboration to inform (similar to SRA Info Night)