September 9, 2024 Meeting Notes

General/Other Info

1. Merch! 4th years will be in charge

   1. 2nd years actually want more and smaller pieces of merch (Elena and Rameesha sent a form out!)

2. Introductions

   1. Name, pronouns, position, what McMaster building would you be

      1. Interesting answers

3. General Budgeting Stuff

   1. For events, there will be a budget out. Ahastan will talk to you individually. There are a lot of (extra) resources for level reps (and others) – be ambitious with your projects! The breakdown for budgeting will be available shortly.

4. GM Amendments

   1. General Meeting: Monday September 23rd, 2024 at 6 PM

      1. There will be Pizza!

      2. And it will go for an hour-ish

      3. Need to hire some positions: Communittee Chairs, Web Admin, Level Reps, etc.

      4. At least a few Level Reps should be there to talk about their roles. Past Communittee Chairs will be there to talk about their positions!

      5. New Amendments?

         1. Talk to Griffin about a fee increase (lol, use those resources!)

5. ⁠Level Rep Idea Workshop

   1. Third-Year Idea: Planetarium

   2. Inter-year game of volleyball!! (Rameesha and Elena)

      1. Renting DBAC rooms may be easy but equipment may be difficult

   3. Inter-year trivia game (Rameesha and Elena)

   4. Fourth-Year Idea: Thesis Writing Workshop

   5. Fourth-Year Idea: Bowling/Laser Tag (can figure out financial aid to alleviate cost)

   6. Fourth-Year Idea: Paint Night or something similar to allow fourth years who were on exchange to mingle with one another again

   7. Sticker Assassin (inter-year)

      1. Can possibly share locations/schedules, set limits and boundaries (ex. LR off limits)

   8. Escape Room (first years)

      1. Two rooms running at the same time to see who can win first

   9. Werewolf – kind of like Mafia with more rules

   10. Mario Kart Tournament

   11. ArtSci x Melange x Jen

       1. Podcast? Make sure it is appropriate if working with Jen

          1. Communications Committee can do this?

   12. Fake Casino Night 

6. Soccer Game

   1. Profs, alum, and students play soccer on September 26th

7. Event Planning (K-house, Halloween, Milk & Cookies, Semi)

   1. SRA Event

      1. Wednesday night, SRA information night! BSB 119 5:45 - 6:45 PM

         1. Instead of Office Hours, we are going to have an information night

            1. Even if you know a lot about SRA, come chat, eat Pizza, get merch!

            2. If you want Pizza, register by tonight!

   2. Formal

      1. Reached out to Tess and Amarah and will have an informal meeting with them

      2. Working on first steps, but would like to be collaborative with student body

         1. Ask questions about theme, music, etc.

            1. DJ Money-Ka or DJ Migz or DJ Olly?

      3. Waiting for their meeting with Tess and Amarah

         1. Want to keep the same bussing system and similar venue 

            1. AWESOME DANCE FLOOR

   3. Musical

      1. Going pretty good - the exec meeting coming up

         1. Script is AWESOME

         2. Talking to Ahastan and trying to close accounts from last year

      2. Planning on sending an audition package this Friday

         1. Tuesday, Sept 17 → Gen Meeting

         2. The following week → Auditions! (after Mac Dance auditions)

         3. Will send a program-wide email once BM approves

      3. Want the cast set and ready before Reading week

      4. Currently working on booking the Robby

      5. Cameo from fundraising is a whole separate thing! 

      6. The only empty position is fundraising coordinator!

   4. VP Social

      1. Kauffeehaus! Can start planning right away - no need to wait for budgeting

         1. Possibly the week after reading week but may be busy for first-years

         2. Ahastan prioritize VP Soc so they can plan

         3. Bean Bar for Fall Kauffeehaus?

         4. First-year reps (when elected) will emcee

      2. Halloween

         1. Looking into Andthenyou

         2. October 30th, Wednesday!

         3. Reached out to Sadie, and she gave them tips and tricks

      3. Trivia night

         1. The Phoenix

         2. Possibly TriSci

   5. VP Functions

      1. Sib BBQ (Fall)

         1. This month! Possibly Sept. 21 (Saturday) 

         2. Looking for a location to host! (looking for a second-year house!)

            1. Elena says maybe her house (near DoughBox, near Flally’s house)

      2. Milk and Cookies (Housing) and/or Volunteering/Job (Fall)

         1. October 6th week or October 20th week (maybe busy for first years)

         2. Make sure ideas do not collide with WWF

      3. Essay editing for Capstones (Fall)

      4. A possible combination night

         1. Need to be careful with admin

      5. Ask an Upper Year After Hours (maybe)

      6. Resume Workshop (Winter)

      7. Joint Kauffeehaus with Nursing?

   6. JPA SPA

      1. Agora: TOPIC: This will be clarified soon

         1. First week of November – need ahold of first-year schedules

            1. First-year sciences hold second midterms during this time

            2. Second last week of November (?)

            3. POK paper due November 13 to keep in mind

            4. Need to nail down a date! But will figure it out soon and will email profs ASAP

         2. If you have professors in mind, tell Sam and Sarah! Doesn’t have to be ArtSci 

         3. There is a hidden gem in between exams where people are working on exams but WILL attend the Agora!

   7. Athletics and Rec

      1. Jonah – Fitz Instructor OKAYY

         1. Rent the gym for 2 hours a month and play a bunch of different sports

      2. Avery’s already made a NYT account called the SASSQUATCH and will link it so ppl can compete against the SASSQUATCH for the NYT mini

      3. Casino Nights

         1. Euchre Night

      4. Trying to bring casual events that are not too focused on academics

      5. Possible Excel form for suggestions

8. Instagram Intros Reminders!

   1. SEND ARTHY INFO PLEASE!!